From the List Parameters page, click Rules in the left navigation bar. The established rules for that list appear. Follow the link to add a rule.
You can use processing rules to direct incoming mail to particular mailboxes based on the contents of To, From, Sender, Subject, the entire message Header, or the Body of the message.
From the Field box, select the field that you want the rule to search. You can select from (Subject, To, From, Sender, Header and Body).
Select contains to have the processing rule look for messages that contain the search text. Select does not contain to look for messages that do not contain the search text.
To enter search text, you can either enter it into the PHRASE text box as described below, or specify an external file that contains the search text you want to use.
Enter the search text by doing one or more of the following:
Enter the literal text (up to 255 characters) that you want to search for. For example, if you want to find the word jazz, type: jazz
Type search expressions and quantifiers as shown in Text Patterns.
Paste a portion of a mail message that meets your search criteria. For example, you could copy and paste text such as "XMSMailPriority(High)" from the header of a message; this would search for High priority messages.
Select Search string from file if you have placed the search text in an external text file. The list box contains all of the existing rule files, if any exist.
Turn on Case Sensitive Match to search for text that matches the case of the search text. To ignore case, clear Case Sensitive Match.
Click Add Condition. The condition that you just created is added to the rule and is displayed in the Rule text box.
Specify what will be done with messages meeting the rule criteria by choosing one of the following options:
Send the message to a mailbox. Select Move the message to this mailbox. Then, in the text box to the right of this option, enter the name of the mailbox to which messages meeting the rule criteria will be sent. If you enter a mailbox that does not exist, one will be created for the user on the IMail Server system. A POP3 user will see this mailbox only if he logs on to this mailbox using the format userid-mailbox. By default, if nothing is entered in this text box, messages meeting the rule criteria will be sent to the user's Main mailbox.
Send the message to an address. Select Forward the message to. Then, in the text box to the right of this option, enter the e-mail address, of the person or list, to which messages meeting the rule criteria will be sent. You must enter the full e-mail address, such as [email protected]
Delete the message. Select Delete the message to delete the message.
Note: The above three options cannot be combined, you must choose only one.
If this is the only condition you want the rule to have, click Finish and the rule will be activated. If you want to add more conditions, read the next section.
To add more than one condition to a rule, create the first condition by following steps 1 through 6 above and then click either the "Insert AND" or the "Insert OR" button. Create the second condition as you did the first, then proceed with steps 7 and 8.
Conditions are processed in the order that they appear from top to bottom, as boolean expressions. To change the processing order of a condition, select the condition in the Rule text box and click either Move Up or Move Down.
Modifying a Processing Rule for a List
Determining Which Rule Trapped a Message